Sponsor Do’s and Don’ts
- Contact GEO as soon as you think you want to pursue an MOU, but only after informing your department chair or other unit head to obtain his or her support.
- Provide GEO the contact information for its counterpart at the partner school to facilitate direct communication and thereby expedite the MOU process.
- Respond promptly to any requests for comment or questions that arise during the MOU process.
- Inform all faculty and staff who will need to implement your MOU that it is in process, and invite them to comment on a draft in order to fine-tune the text to match realities on the ground.
- Develop an implementation plan and timeline in order to optimize the return on your department/college/school/unit’s investment of time to process and complete your MOU.
- Request the partner’s implementation plan to make sure of the partner’s commitment to a mutually and optimally beneficial collaboration.
- Don’t sign anything that Policy 2010 does not authorize you to sign.
- Don’t assume that the faculty and staff who will be affected by your MOU are aware that an agreement is being contemplated, let alone processed and signed. Inform, inform, inform!
- Don’t assume that your MOU is “self-executing.” All MOU’s require an investment of time, as well as clear and concrete decisions in the implementing department/college/school/unit about who, what, when, where, how, how many, how much, etc.
- Don’t assume that GEO is responsible for the internal implementation of your MOU, other than performing its normal support functions. The staff and faculty within your department/unit are best suited to navigate internal policies and generate department/unit level buy-in for the new agreement.
- Don’t hesitate to contact GEO early and often with any questions.