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Quick Guide for Hosting Scholars

This quick guide will assist you in determining how to proceed when your unit wants to hire or invite international person(s) to UNM. It will help you determine what type of visa/immigration status the visitor might need including whether the individual needs an exchange visitor (J1) visa from the UNM Global Education Office (GEO). Relationships with international faculty have long-term impacts on UNM’s International partnerships. Therefore, to ensure a productive and successful stay, host units should carefully arrange all logistical details, facilitate cultural and social connections, and provide support to assist in the adjustment of the participants. All individuals who want independent access to campus services and facilities will ALSO need to be entered into the relevant UNM system(s). Information as to which office(s) are involved in the visa and UNM entry processes is provided below.

NOTE: GEO can assist with international visitors by providing protocol advice, providing flags for formal events, making recommendations for campus housing or arrival accommodation, arranging high-level meetings with executives, arranging any needed MOU/agreement signing ceremony, providing a campus tour, hosting GEO specific meetings, and providing information about upcoming events that could be of interest to the visitor(s).

The international person(s) will be…


Visitor without
Campus Access

Visiting Campus for < 3 Business Days and not requiring individual access to any of UNM's physical or electronic assets

Visa: Unit writes invitation letter for visitor (consult GEO for questions) Other: Submit names of non-student visitors to Industrial Security

Visitor with
Campus Access

Visiting campus for an extended period of time (> 3 business days but <2 months) not receiving any compensation but requiring access to one or more of th following: library, netid, a desk, office keys etc ...

Visa: Unit writes invitation letter for visitor (consult GEO for questions)
Entry into UNM systems: Contact the faculty contracts office for visiting academics and Lobo card for groups of visiting students. Submit names of non-student visitors to Industrial Security

Unpaid Visiting
Scholar

Researching, Teaching or Consulting in a non-permanent role unpaid at UNM for <5 years and requiring access to campus facilities/services

Visa: Individual could be eligible for J1 Exchange Visitor (contact GEO)
Entry into UNM systems: Contact the faculty contracts office

Paid Visiting
Scholar

Researching, Teaching or Consulting in a non- permanent role paid at UNM for <5 years

Visa:Individual could be eligible for J1 Exchange Visitor (contact GEO) or H1B or other work visa (contact University Counsel)
Entry into UNM systems: Contact the correct hiring unit for the type of position (e.g., Faculty Contracts or HR)

Employee

Working (receiving salary) in a tenure track or otherwise non-temporary position on campus

Visa: Consult The Office of University Counsel
Entry into UNM systems: Contact the correct hiring unit for the type of position (e.g. Faculty Contracts or HR)